Welcome NCE 2026 First-Time Exhibitors!
We’re thrilled to welcome you as a first-time exhibitor and we are so glad to have you join us!
Our team is here to make sure your first experience is a successful one. This page is your go-to resource for tips, tools and support designed specifically for first-time exhibitors. We encourage you to explore the information available and reach out with any questions along the way.
Thank you for choosing to exhibit with us. We look forward to seeing your space come to life and celebrating your success on the show floor!
Overview of AASA NCE
AASA’s National Conference on Education is the premier gathering of K–12 education leaders, bringing together thousands of superintendents and district-level decision-makers from across the country. At NCE, you will have the opportunity to connect with new partners, showcase your solutions, and engage with the people shaping the future of public education. Attendees come from a wide variety of districts and communities, making it an ideal place to expand your network and gain valuable insights.
Getting Started
Your Exhibitor Services Manual is your go-to place to order booth items such as furnishings, flooring, and electrical.
⚠️ Flooring is required in every booth.
You may rent from Freeman or provide your own.
Quick Order Links
You must be logged into Freeman’s Service Kit portal to place orders for your booth. You can also create an account if you don’t currently have one with Freeman.
Important 2026 Deadlines
- Jan 2: Deadline to be Included in the NCE 2026 Onsite Printed Program
- Jan 13: Freeman Discount Price Deadline
- Jan 12–Feb 3: Advance Warehouse Accepts Shipments
- Jan 26: Music City Center Services Discount Price Deadline (Utilites/Rigging)
- Feb 10: Music City Center Begins Accepting Shipments
First-Time Exhibitor Webinar
This webinar is designed to support all first-time exhibitors as you prepare for the event. If this is also your first time attending, you’ll find the information especially helpful in navigating what to expect and how to make the most of your experience.
We’ll be reviewing everything you need to know in order to arrive and thrive at NCE 2026 including:
- Dates and Location
- Registration
- Hotel Information
- Exhibit Hall Hours
- Floorplan Overview
- Booth Inclusions and Exclusions
- Exhibitor Services Manual
- Important Deadlines
- Shipping Details
Planning Your Booth
*Subject to exhibit information submission date.
** Full Conference Company badge can only be used by one person per company at a time.
Exhibit Costs Include:
- Pipe and drape to outline your booth
- Five (5) complimentary exhibit passes per 100 square feet of space (or each 10' x 10' booth rented)
- One (1) complimentary full conference registration per company**. This (1) Full Conference Registration Badge can be shared with your full team onsite so everyone can take advantage of the additional networking and education.
- Company identification sign (placed in booth). Note: 20' x 20' booths or larger will not have an ID sign placed.
- 24-hour perimeter security
- Listing in the 2026 NCE Onsite Program Exhibitor is responsible for ensuring information is accurate and current. Exhibitor must submit information via link provided after contract is received to update their company description. All update requests are subject to print deadlines and may be unable to be updated in the conference program or addendum. AASA can not guarantee companies will be included in the printed conference guide after Jan 2, 2026.
- Listing in the 2026 Mobile App
- AASA will email exhibitor list to attendees pre-show and again post-show to help with awareness. This is value-added with your exhibit package. Contact Kathy Sveen at ksveen@smithbucklin.com for advertising opportunities within these EBLASTS.
Exhibit Package Does NOT Include:
- Mandatory carpet or floor covering Required — no exceptions! Flooring can be rented from Freeman or exhibitor can provide their own. If no carpet is placed onsite, per the Exhibitor Services Manual and Rules and Regulations, AASA NCE will force carpet. Freeman will place and exhibitor will be invoiced accordingly.
- Mailing/Attendee list
- Lead retrieval/badge scanners
- Tables, chairs or other furnishings
- Internet or phone connection
- Any other exhibit-related items that are not listed
Please note, our exhibit reps are not able to assist you in securing these additional items listed that are not included in your exhibit package. Please make sure to reach out directly to these service providers.
Shipping Details
Warehouse Address
(Jan 12 – Feb 3, 2026)
Exhibiting Company Name / Booth Number
AASA 2026 – National Conference on Education
c/o Freeman
825 Visco Dr
Nashville, TN 37210, USA
- Freeman accepts crated, boxed, or skidded materials starting Jan 12.
- Materials arriving after Feb 3 will incur after-deadline fees.
Show Site Address
(Starting Feb 10, 2026)
Exhibiting Company Name / Booth Number
AASA 2026 – National Conference on Education
Music City Center
c/o Freeman
700 Korean Veterans Blvd
Nashville, TN 37203, USA
- Freeman will receive shipments at the exhibit facility beginning Feb 10.
- Exhibitors are responsible for any charges if freight is delivered early.
Move-In/Move-Out Schedule
Exhibitor Move-In
- Tuesday, February 10, 2026: 1PM - 5PM
- Wednesday, February 11, 2026: 8AM - 5PM
Exhibit Hall Hours
- Thursday, February 12, 2026: 7:30AM - 3:15PM
- Friday, February 13, 2026: 11AM - 2:30PM
Exhibitor Move-Out
- Friday, February 13, 2026: 2:30PM - 5PM
Exhibitor Marketing Toolkit
Boost awareness, traffic and sales on-site at the 2026 National Conference on Education with our easy marketing tools available in the Exhibitor Marketing Toolkit.
Registration Information
Make sure to register your booth staff! Log-in credentials have been sent to the primary contact by our registration partner, CMR. Each 10’ x 10’ booth space is allotted five (5) complimentary Exhibit Hall Badges. Any Exhibit Hall Badges needed beyond your company’s allotment may be purchased for $80 each. Each exhibitor will also receive one (1) complimentary Full Conference badge to distribute to a staff member, allowing them to attend education sessions and network with attendees outside of the exhibit hall.
Note: If you are an AASA NCE Partner, you will receive different allotments than those listed above. These have been confirmed directly with your team and will be included in the details sent to you from our Registration & Housing Provider, CMR.
If you need assistance with the registration process, please contact the AASA Exhibitor Registration Team via email or by phone at 866.226.4939 (toll free) or +1.415.268.2097 (international).
Exhibitor Checklist
Use this checklist to ensure that you completed everything to prepare to exhibit at NCE 2026.
Contact Us
Exhibit Space and Advertising
Kathy Sveen
VP of Sales
Exhibit and Advertising Fulfillment
Kelsey Kwasniak
Exhibits & Advertising Manager
Emma Barrington
Exhibits & Advertising Coordinator
Page Last Updated: October 28, 2025.